For builders & contractors
Quoting and invoicing software for builders and contractors
Building work is quoted in detail, runs for months and gets paid in pieces. The admin is not the hard part of the job, but it is the part that decides whether you finish the year with cash in the bank. QuipDesk keeps the quote, the variations, the progress claims and the payments on one record per project.
What you get
Built around how the work actually runs
Quotes with real structure
Group a quote into sections — groundworks, structure, finishes — so the client reads a schedule rather than a wall of lines.
Progress claims
Invoice against completed stages, with the contract value, invoiced to date and balance always visible.
Variations on the record
Every change is quoted and approved with a signature and timestamp, so the final account is a document, not an argument.
Purchase orders for suppliers
Raise POs to your merchants and subcontractors and see what a job has cost you against what you have billed.
Month-end statements
Send every client a statement with 30, 60 and 90 day ageing in one pass.
Deposits taken online
Get the deposit paid by card or instant EFT the day the quote is approved instead of a week later.
How it works
From first contact to money in the bank
- 1
Price the job
Build a sectioned quote from your rates and supplier pricing, with terms and validity attached.
- 2
Approval and deposit
The client approves online and pays the deposit through the portal.
- 3
Run the job
Raise purchase orders, log variations as approved quotes and invoice each stage.
- 4
Final account
Issue the closing invoice and send a statement so the balance is unambiguous.
Where contracting jobs lose money
It is seldom the original price. It is what happens after.
- Variations done on a handshake and never billed.
- Materials ordered without a PO, so job cost is a guess until the merchant statement arrives.
- Progress claims sent late, which puts you on the wrong end of the client's payment run.
- No statement at month end, so clients pay whoever asked most clearly.
Knowing what a job actually made
Because purchase orders, supplier records and invoices sit together, you can see what you billed against what you spent per client and per period. That turns pricing the next job from instinct into arithmetic.
Questions
Common questions
- Can I track costs as well as invoices?
- Yes. Vendors, purchase orders and spend analytics are built in, so committed and actual spend sit next to what you have billed.
- Can I invoice a percentage of the contract?
- Yes. Raise progress invoices for any amount or percentage and the balance to bill updates automatically.
- Can my team use it?
- Yes. Add team members with their own logins on the plans that include additional users, and everything they do is on the audit trail.
Get the admin off the site office desk
Start free for 14 days with full Professional features and price your next job in QuipDesk.